Best Invoicing Software for Real Estate Agents in Australia (2026): 8 Tools Compared

The best invoicing software for real estate agents Australia-wide in 2026 is InvoiceSonic, because an agent's income rarely arrives as one clean line: it is a commission split, a referral fee and a marketing recharge, all on one document, all waiting on settlement. If you need a single compliant tax invoice today, the free generator on this site builds one in the browser with no signup. If you are an agency running a trust account, none of these eight is your answer, and we say why below. Every tool here was put through the commission-split test.

Quick comparison

"Not listed" means the tool's own Australian page did not state the feature at the time of writing, so we have not marked it a yes.

How we tested: the commission-split test. Three questions per tool. Can it carry a commission split, a referral fee and a marketing recharge on one invoice as separate line items? Can you set the GST treatment line by line, rather than flipping one 10% switch across the document? And can it wait for settlement, then chase the invoice once the due date passes?

The arithmetic behind it, as an illustration rather than a standard — rates and splits vary by agency, state and agreement. On a $750,000 sale at 2.2%, gross commission is $16,500. On a 50/50 split the agent invoices $8,250, or $8,250 plus $825 GST and $9,075 payable if registered. Add a $900 marketing recharge to the vendor as its own line with its own GST treatment, and one settlement has produced a three-line document. Run your own figures through the GST calculator.

Who fails the test. Question one is table stakes: all eight put three lines on one invoice. Question two thins the field out completely — none of the eight publishes line-by-line GST control on the Australian pages we checked at the time of writing, so confirm it on a trial or raise a differently treated recharge separately. Question three separates them: only InvoiceSonic on Pro and Bookipi list recurring or scheduled invoicing, and only InvoiceSonic, Square and Bookipi list automatic reminders. A free PDF generator fails outright — it builds the document, it never sends it.

1. InvoiceSonic — Best overall

InvoiceSonic builds a multi-line tax invoice in about a minute, and on Pro it sends that invoice on a schedule and chases it if nobody pays. That is the shape of an agent's job: commission, referral and recharge on one document, which waits for settlement and then collects itself.

It passes questions one and three. Open tracking shows the moment the agency's accounts person looks at the invoice, and an email receipt goes out when you mark it paid. Agencies and vendors pay by bank transfer or PayID with no gateway to set up and no InvoiceSonic transaction fee, so a $9,075 commission invoice arrives as $9,075. Australian tax handling is built in — ABN field, BSB format, 10% GST label — part of localised support across 19 countries. Deposits can be a percentage or a fixed amount, and quotes convert to invoices in one click, which suits a buyer's agent billing an engagement fee up front. There is an iPhone app but no native Android app.

Pros

• Recurring and scheduled invoices with automatic reminders on Pro.
• Bank transfer and PayID with no InvoiceSonic transaction fee — nothing shaved off a five-figure commission.
• Annual Pro is price-locked: the rate never rises while the subscription is active.

Cons

• Line-by-line GST control is not published, so check a differently treated recharge on the trial.
• Not accounting software: no bank feeds, BAS lodgement or payroll.

Price: at the time of writing, the free plan is A$0 and the first invoice needs no sign-up and no card, then a free account saves 3 invoices, 1 tracked send and 1 reminder a month; Pro is A$19 a month, or A$168 a year billed annually, which is A$14 a month and saves A$60. The 7-day Pro trial requires a card. Best for: individual, buyer's and contractor agents invoicing commission, referrals and recharges.

2. Invoice-Generator.com.au — Best free tool

Invoice-Generator.com.au produces a finished PDF in your browser with no signup, no watermark, no ads and no invoice limit. It is the right tool when settlement happened this morning, accounts wants the invoice today, and you are not subscribing to anything for one document.

The Australian tax invoice generator is pre-set with an ABN field, a 10% GST line and a live compliance checklist that flags a missing ABN before you send — worth having when the buyer's ABN is mandatory over $1,000 and a commission invoice clears that every time. Add as many lines as the settlement needs, and nothing you type leaves the browser. There are separate free tools for a quote, a receipt and the GST maths. It fails question three outright, and we would rather say so than dress it up.

Pros

• Free forever, no signup, no watermark, no invoice limit, unlimited line items.
• The compliance checklist catches a missing ABN or GST line before accounts does.

Cons

• No sending, tracking or reminders — a commission at 45 days is chased by you.
• No saved client list, so the agency's details are re-entered every settlement.

Price: free, always. Best for: agents raising a handful of commission invoices a year without a subscription.

3. Zoho Invoice — Best free tool that actually sends

Zoho Invoice is free — Zoho states no cost and no contracts — and unlike a PDF generator it sends the invoice, saves the agency as a contact and keeps the history. Billing the same two or three agencies repeatedly, that contact list saves real time.

It passes question one and formats a proper Australian invoice, but neither scheduled billing nor automatic reminders were stated on the pages we checked, so a settlement-dated invoice is still one you press send on. The trade-off is the surroundings: it is the front door to a very large suite, the interface is dense, and support is a paid-suite affair.

Pros

• Genuinely free with no contract, and it sends and stores invoices, not just builds a PDF.
• Multi-language invoicing across 19-plus languages.

Cons

• Neither scheduled sending nor reminders is listed, so chasing stays manual.
• Dense interface, and support is aimed at customers paying for the wider suite.

Price: free at the time of writing. Best for: agents wanting sending, tracking and a saved agency list for A$0.

4. Square Invoices — Best if the vendor wants to pay by card

Square Invoices gives you unlimited free invoices, estimates and automatic reminders, and the payer settles by tapping a card link in the email. For a buyer's agent collecting an engagement fee, that speed counts.

It half-passes: automatic reminders are on the free plan, but scheduled sending is not stated, and estimate auto-convert and milestone schedules sit behind Plus. The real cost is the card fee, and on commission-sized amounts it is brutal. At 2.2% on online card payments, the $9,075 invoice above costs $199.65, and ten settlements a year on that figure is $1,996.50 gone — against A$168 a year for InvoiceSonic Pro billed annually at the time of writing, and nothing at all on bank transfer or PayID.

Pros

• Unlimited free invoices with automatic reminders on the free plan.
• Payers settle by card from the invoice itself, so an engagement fee can clear the same day.

Cons

• 2.2% on online card payments is $199.65 on a single $9,075 commission invoice.
• Milestone schedules and estimate auto-convert are Plus only; scheduled sending is not listed.

Price: at the time of writing, free, or Plus at AUD $30 per month; 2.2% on online card payments. Best for: buyer's agents billing clients who will only pay by card.

5. Xero — Best if the books are already in Xero

Xero is accounting software, not an invoicing app, and that distinction decides whether it belongs on your shortlist. It is the right answer when your bookkeeper already works in Xero and wants invoices, bank feeds, GST and BAS in one place.

On our test it is a general ledger with an invoicing module inside it, so multi-line invoices are trivial and tax coding is native territory — if line-by-line GST treatment decides it for you, test an accounting package first. What you will not find published is scheduled billing or automatic chasing for a solo agent, and there is no free plan.

Pros

• Invoicing, bank reconciliation, GST and BAS in one system your accountant already knows.
• Built around tax coding, so a good place to test a mixed-treatment invoice.

Cons

• No free plan, and no scheduled-invoice or reminder claim we could verify on the Australian page.
• Considerably more software than an individual agent invoicing commission needs.

Price: paid plans available — check current pricing. Best for: agents whose books are already run in Xero by a bookkeeper.

6. Rounded — Best for invoicing plus a tax estimate

Rounded is Australian-built for sole traders and does invoicing, expenses and tax estimates in one place. When income arrives in irregular five-figure lumps, the tax estimate is what pays for the subscription: a $9,075 commission is not $9,075 of spendable money, and Rounded is the only tool here that keeps saying so.

It sends multi-line invoices and handles Australian tax properly. Scheduled sending and reminders are not stated on the pricing page, so on our test they are unconfirmed rather than failed, and there is no free plan. Note the price: Solo is $99 a year regular AUD at the time of writing, cheaper than InvoiceSonic Pro billed annually, and it tracks expenses and estimates your tax. A real reason to pick it over our number one.

Pros

• Built in Australia for sole traders, so expenses and tax estimates are shaped for the ATO.
• Solo is $99 a year regular AUD at the time of writing — cheaper than most paid options here.

Cons

• No free plan, so no way to trial a full commission cycle.
• Scheduled invoices and reminders are not listed, and promotional pricing varies.

Price: at the time of writing, Solo $99 per year regular and Pro $70 per month regular in AUD; promotional pricing varies. Best for: contractor agents wanting invoicing, expenses and a tax estimate in one app.

7. MYOB — Best for an office already on the MYOB stack

MYOB is the long-standing Australian accounting incumbent, and plenty of agency offices still run on it. If the principal's bookkeeper wants your commission invoices in the same ledger as everything else, arguing will cost you more than complying.

Like Xero it clears question one and gives you the tax-coding machinery of a real accounting package, the right place to test a mixed-treatment invoice. Also like Xero, it publishes nothing about scheduled billing or automatic chasing for a single agent, and there is no free plan. MYOB earns its place because of who already uses it, not because it invoices better.

Pros

• Full Australian accounting including GST and BAS, in a system bookkeepers know.
• Tax coding is native, so commission and recharge lines can be treated separately.

Cons

• No free plan and no published scheduled-invoice or reminder feature for a solo operator.
• Heavier than an individual agent needs if all you raise is one invoice per settlement.

Price: paid plans available — check current pricing. Best for: agents inside an office whose accounts are already run on MYOB.

8. Bookipi — Best budget app with recurring invoices

Bookipi is a simple invoicing app that syncs between web and mobile, and besides InvoiceSonic it is the only tool here listing recurring invoices and overdue reminders on every plan, free included. On paper it passes questions one and three.

The catch is volume. The free plan stops at 3 invoices a month: fine if you settle a few properties a quarter, hopeless if you also bill a retainer, a referral fee and a recharge separately. Starter is priced in US dollars, so your cost drifts with the exchange rate. Recurring billing at A$0 is still a good deal for one steady referral arrangement.

Pros

• Recurring invoices and overdue reminders even on the free plan.
• Web and mobile stay in sync, so an invoice started at an open finishes at the desk.

Cons

• 3 free invoices a month runs out once commissions and referrals are billed separately.
• Priced in USD, so your invoicing cost moves with the Australian dollar.

Price: at the time of writing, free for 3 invoices a month; Starter US$9.99 per month; Professional US$52 per month. Best for: agents with one or two recurring referral arrangements.

What to look for in invoicing software for real estate agents

Agent billing is low-frequency and high-value: a handful of documents a year, each worth thousands, each waiting on a settlement date you do not control. That inverts the usual priorities — payment fees and timing matter more than how many invoices a plan allows.

• Unlimited line items, not a single-service template. Three lines on one document beats three documents the agency has to reconcile.
• Line-level GST control, tested before you commit. No tool here publishes it, so make it the question you ask on the trial.
• A due date that survives a moving settlement. Settlements slip, so re-date an invoice without rebuilding it — see invoice payment terms in Australia.
• The payment method and its fee. On a $9,075 invoice, PayID and bank transfer cost nothing; 2.2% on a card costs $199.65 of the same money.
• A proper Australian tax invoice. Registered for GST it must carry the words "Tax invoice", your ABN, the date, a description of the supply, the GST amount, and the buyer's ABN for sales of $1,000 or more — see the full tax invoice requirements and the ATO. With no ABN, the payer may have to withhold 47%.
• Numbering you can defend a year later. Commission invoices get matched against settlement statements, so use a sequence you can explain — see how to number invoices.

Which one should you choose?

Price it against ten settlements a year at $8,250 plus GST. At the time of writing that is A$0 with the free generator or Zoho Invoice, A$168 a year with InvoiceSonic Pro billed annually, $99 a year with Rounded Solo, US$9.99 a month with Bookipi Starter, and $1,996.50 a year in card fees with Square if every settlement is paid by card. The cheapest subscription is not the cheapest outcome — the payment rail decides that. Ask the agency first whether they raise the tax invoice at their end, because some do.

• A few settlements a year and nothing else → the free Australian tax invoice generator, emailed as a PDF.
• Commission, referrals and recharges invoiced regularly and chased → InvoiceSonic on Pro.
• Sending and a saved agency list for nothing → Zoho Invoice.
• Irregular five-figure income → Rounded, for the tax estimate as much as the invoicing.
• A private client who will only pay by card → Square Invoices, with the 2.2% in your fee.

When not to use InvoiceSonic or a free generator. The clearest case is trust money. If you are an agency holding deposits, rent or sale proceeds on behalf of somebody else, that money is governed by strict state-based rules covering receipting, banking, reconciliation, audit and record retention, and it must never be run through a generic invoicing app — no tool on this list, ours included, is built or licensed for it. Trust accounting and property-management platforms such as PropertyMe, Console, Rex and Agentbox are a separate, regulated category, and that is the shortlist for rent rolls, disbursements and trust reconciliation. Your own commission invoice to the agency is a different thing, and an ordinary invoicing tool handles it fine. Beyond trust money: if you want tax and expenses managed alongside the invoicing, Rounded is Australian-built for sole traders and Solo is $99 a year regular AUD at the time of writing, cheaper than InvoiceSonic Pro billed annually. If the bookkeeper already runs Xero or MYOB and lodges the BAS, that is accounting software territory. And a free PDF generator stops being the right answer the moment the same invoice has to be sent, tracked and chased.

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