How to make a quote in Australia
A quote (or quotation) is a written estimate you give a customer before a job, setting out what you'll do and what it will cost. This free quote generator lays one out professionally and downloads it as a PDF — no signup.
What to put on a quote
- Your business name, ABN and contact details, and your logo
- The customer's name
- An itemised list of the work with a price for each line
- The total, and whether it includes GST
- A validity period (e.g. "valid for 30 days")
- Any terms, exclusions or assumptions
Won the job? Download your quote for your records, then click Convert to invoice above. The line items carry over while the heading, number and dates change. You can restore the quote in the editor if needed. Check the buyer, payment terms and GST before sending the invoice PDF. Read invoice vs quote vs receipt if you are unsure which document to use.
Worked quote example
For a small repair, enter “Labour” with quantity 3 and a $95 hourly rate, then “Materials supplied” with quantity 1 and a $75 rate. The subtotal is $360; if you are GST-registered and both items are taxable, GST adds $36 and the total is $396. State how long the quote is valid and what is excluded. After the work is accepted and completed, convert it to an invoice and set a new payment due date.
Quote vs invoice
A quote comes before the work and is an estimate; an invoice comes after and is a request for payment. A quote isn't a tax document, so it doesn't have to meet the ATO's tax-invoice rules — but showing your ABN and estimated GST keeps it consistent with the invoice that follows.