Whether you're on the tools full-time or picking up side jobs, a clear tradie invoice gets you paid faster and keeps the ATO happy. This free generator itemises labour and materials, adds 10% GST, and downloads as a PDF you can send from the ute.
Skip the download — generate your tradie invoice online for free. It fills the template, calculates GST and totals, and exports a PDF in under a minute.
What to put on a tradie invoice
Common lines on a tradie's invoice include:
- Labour — hours worked × your hourly rate
- Materials and parts supplied
- Call-out or travel fee
- Equipment or plant hire
- Waste removal / disposal
- Deposit or progress payment already received
Plus the essentials every Australian invoice needs: your business name and ABN, the client's details, a unique invoice number and dates, the total (with 10% GST if you're registered), and your payment details. See how to write an invoice and the tax invoice requirements.
A tip for tradies
Split labour and materials on separate lines — it makes the invoice easy to approve and protects you if a client queries the bill. For bigger jobs, ask for a deposit up front and record it in the Amount Paid field so the invoice shows the balance still owing.
GST and your ABN
GST registration depends on your turnover and the work you do. For most businesses, the ATO registration threshold is $75,000 in current or projected annual GST turnover; ride-sourcing has a different rule. If you are GST-registered and the supply is taxable, show GST and use “Tax Invoice”. If you are not registered, use “Invoice” and do not charge GST. See our GST guide and ABN guide.
Worked tradie invoice example
Example: small repair job. The figures are illustrative, not recommended rates. Copy the descriptions into the Australian invoice generator and replace the quantities and prices with your own.
| Line item | Qty | Rate before GST | Amount before GST |
|---|---|---|---|
| On-site labour | 3 | $95.00 | $285.00 |
| Materials supplied | 1 | $75.00 | $75.00 |
| Subtotal | $360.00 | ||
| GST at 10%, if registered and supply is taxable | $36.00 | ||
| Total including GST | $396.00 | ||
Make this useful for your client: Use the job address and date, and show any call-out, labour and materials separately. Add the quote or purchase order reference when the customer supplied one. If you are not registered for GST, use “Invoice”, set GST to zero, and remove the GST line. Check the ATO tax invoice requirements before sending a tax invoice.
For more detail, read the related tradies invoicing guide. Need to send job invoices and track what remains unpaid? InvoiceSonic, from the same team, handles sending and tracking; this site's free tool creates a PDF for you to send yourself.
Frequently asked questions
Do tradies need to charge GST?
Only once your turnover reaches $75,000 a year. Below that, GST registration is optional and you issue a plain invoice with no GST.
What should a tradie put on an invoice?
Your name/business name and ABN, the client's details, an itemised list of labour and materials, the total (plus GST if registered), and your payment details including BSB, account number and PayID.
Is the tradie invoice template free?
Yes — unlimited invoices, no signup, no watermark, and your details save in your browser for next time.
General information, not tax advice — check the ATO for your situation. Related: Electrician · Plumber.
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