Best Invoicing App for Electricians in Australia (2026): 8 Apps Compared

The best invoicing app for electricians in Australia is InvoiceSonic if you want the invoice sent, tracked and chased from your phone before you have packed the van, and Invoice-Generator.com.au if you just need a free, ATO-compliant PDF with your licence number on it and no sign-up. If you also schedule an apprentice or cost materials per job, a job-management app like ServiceM8 or Tradify does more, at a higher price. We put all eight through one test: can the invoice carry your electrical licence number and the compliance paperwork without a workaround? The short answer is that none of them has a field built for a licence number, and only three keep the certificate with the job.

Quick comparison

How we tested: the compliance-paperwork test. Three questions per app. Can the invoice carry your electrical licence number without you typing it into the job description every time? Can a compliance certificate or a test-and-tag report reach the customer alongside the invoice? And does that paperwork stay with the job record, so you can produce it in three years when someone asks who signed off the switchboard?

What the test found. Not one of the eight has a field labelled for an electrical licence number, so all eight fail question one. Seven pass it in practice: put the number in your saved business details once and it prints on every invoice after that, while the free PDF generator makes you retype it each job. Question three splits the list. ServiceM8, Tradify and Fergus keep a job record holding the quote, job card and invoice together; the invoicing apps do not, so certificates live in your sent folder. And the certificate itself is a state and territory requirement, not a national scheme. It goes by different names depending on where you work, so check what your own regulator wants and how long you have to lodge it.

1. InvoiceSonic — Best overall

InvoiceSonic is an invoicing app that builds and sends a tax invoice from your phone or browser, and the first one needs no sign-up and no credit card. For a licensed electrician working alone it is the quickest way to get a compliant invoice out the day the job is done.

On the compliance-paperwork test it passes the part that matters most on small jobs: your logo, business details and ABN are saved and print on every invoice, so the licence number rides in that block instead of the description. It does not attach files, so the certificate goes out as a separate email. Everything else is there: recurring invoices, automatic reminders, invoice open tracking, online quote acceptance that converts in one click, and percentage or fixed deposits, with progress claims raised as separate invoices. Customers pay by bank transfer or PayID with no gateway to set up and no InvoiceSonic transaction fee.

Pros

• First invoice with no sign-up, no card and no watermark.
• Sends, tracks and chases on its own, which a PDF generator cannot do.
• PayID and bank transfer with no InvoiceSonic transaction fee.

Cons

• No scheduling, job cards or timesheets, so a two-day rewire is planned somewhere else.
• No native Android app; Android users run the web app from the home screen.

Price: at the time of writing, a free plan at A$0 a month covering 3 saved invoices, 1 tracked send and 1 reminder; Pro is A$19 a month, or A$168 a year billed annually, which is A$14 a month and saves A$60. The 7-day trial requires a card. Best for: solo electricians sending 5 to 30 invoices a month who want them chased automatically.

2. Invoice-Generator.com.au — Best free tool

Invoice-Generator.com.au is a 100% free tax invoice generator that produces a finished PDF in your browser with no sign-up, no watermark and no ads. It suits the electrician who needs one compliant invoice right now, or who is under the A$75,000 GST registration threshold and does not want a subscription yet.

The electrician invoice template is pre-set with an ABN field, 10% GST and a live compliance checklist that catches a missing ABN or GST line before you send. Put your licence number in the description or the notes and it prints on the PDF. There is a broader tradie invoice template if you also do handyman work, and a free quote generator in the same layout. Nothing you type leaves your browser, and the honest limitation is that it makes a PDF and stops there.

Pros

• Free, no sign-up, no watermark and no invoice limit.
• Compliance checklist catches a missing ABN or GST line before the invoice goes out.

Cons

• No sending, tracking, automatic reminders or payment collection.
• Nothing is saved, so the licence number and customer details are retyped every job.

Price: free, always. Best for: occasional invoices and electricians not yet registered for GST.

3. ServiceM8 — Best free plan with scheduling

ServiceM8 is an Australian-built job-management app that runs a job from the first enquiry through to payment. Its free plan is the outlier here: 30 jobs a month with scheduling, quoting and invoicing included, which nothing else on this list gives you for nothing. That job record is why it beats the pure invoicing apps on the paperwork test.

Paid plans are charged per business rather than per user, so adding an apprentice does not double the bill. Two catches matter for sparkies: the field app is iPhone and iPad only, and 30 jobs a month sounds generous until a week of service calls eats half of them.

Pros

• Free plan includes scheduling and a job record, which no invoicing app offers.
• Paid plans are per business, not per user, so an apprentice is not another subscription.

Cons

• Field app is iPhone and iPad only, so an Android crew cannot use it.
• 30 jobs a month runs out fast on service work.

Price: at the time of writing, free for 30 jobs a month, then AUD $29, $79, $149 or $349 per month including GST. Best for: iPhone-based electricians who want job cards and scheduling without paying per user.

4. Tradify — Best job management for small crews

Tradify is job-management software built for trades, covering quotes, scheduling, job cards, timesheets and invoicing in one record per job. It suits an electrical business of two to ten people, and it passes the paperwork test on the same grounds as ServiceM8: there is a job to hang the certificate off, not just an invoice.

Check the maths on per-user pricing first: at the time of writing, three electricians on Pro is 3 × $52 = $156 a month ex GST, or $1,872 a year, before the accounting software the invoices land in. Use the 14-day trial to confirm a compliance certificate attaches to a job the way you want, because the pricing page does not say.

Pros

• Quote, schedule, job card and invoice all live in one job record.
• Pushes invoices into Xero or MYOB, so nothing is entered twice.
• 14-day trial, long enough to run a real job through it.

Cons

• Priced per user, so a crew of three is three subscriptions.
• No free plan, and progress invoicing is not on the cheapest tier.

Price: at the time of writing, AUD $48 (Lite), $52 (Pro) or $62 (Plus) per user per month, ex GST. Best for: electrical businesses with staff to schedule and jobs to cost.

5. Fergus — Best for longer jobs and materials

Fergus is job-management software aimed squarely at electricians, plumbers and builders running longer jobs. Its edge is cost tracking: materials, supplier bills and labour are tracked per job, so you find out a rewire is losing money while it is still running rather than at BAS time.

That makes it the pick for a house rewire or a small commercial job where the cable and switchgear bill is a real number rather than a rounding error. It is built around an office feeding phones on site, which is the wrong shape for a one-person business with no office.

Pros

• Tracks materials, supplier bills and labour per job, not just the invoice total.
• Built for the trades that issue compliance paperwork, so the job record fits how you work.

Cons

• No free plan, and it is designed around an office rather than a van.
• Overkill for a sole trader doing service calls.

Price: at the time of writing, from AUD $53 (Essentials) or $77 (Professional) per month. Best for: electrical contractors on multi-week jobs with materials and subbies to cost.

6. Square Invoices — Best if you take card payments on site

Square Invoices is the invoicing half of the Square payments platform, and the free plan covers unlimited invoices, estimates and automatic reminders. It is the obvious pick if you already carry a Square reader and customers expect to tap a card before you leave. The real cost is not the subscription, it is the card fee.

Here is the number that decides it for electricians. At 2.2% on an online card payment, a $6,000 switchboard upgrade costs $132 in fees, and four switchboards a year is 4 × $132 = $528. The same work invoiced with a BSB and a PayID costs nothing to collect, and $528 buys more than three years of InvoiceSonic Pro at A$168 a year, at the time of writing.

Pros

• Unlimited free invoices with estimates and automatic reminders.
• Customer taps a card and the money often lands the same day.

Cons

• 2.2% on online card payments is expensive at switchboard and rewire values.
• No scheduling or job cards, and estimate auto-convert is Plus only.

Price: at the time of writing, free, or Plus at AUD $30 per month, with 2.2% on online card payments. Best for: electricians doing high-volume small jobs who want payment before they drive off.

7. Bookipi — Cheapest paid invoicing app

Bookipi is a simple invoice app that syncs between web and mobile, with a small free tier and a low-cost paid plan. It earns a place here for one reason relevant to electricians: overdue reminders and recurring invoices are included even on the free plan, and recurring invoices are how you bill an annual test-and-tag round without rebuilding it every year.

Beyond that it is a straightforward invoicing app with no job side, so the certificate goes out as a separate email. The free plan is capped at 3 invoices a month, and the paid plans are priced in US dollars.

Pros

• Overdue reminders and recurring invoices even on the free plan.
• Web and mobile stay in sync, so an invoice started on site finishes at home.

Cons

• 3 free invoices a month is too few for a working sparky.
• Priced in USD, and there is no job scheduling or costing.

Price: at the time of writing, free for 3 invoices a month, Starter US$9.99 per month, Professional US$52 per month. Best for: part-time and newly licensed electricians.

8. Xero — Best if your accountant already uses it

Xero is accounting software rather than an invoicing app, but plenty of electricians never buy anything else to invoice with. It is the right answer when your bookkeeper already works in Xero and wants invoices, bank feeds, GST and BAS in one system.

What it is not is a field tool. There is no scheduling, no job card and nowhere for a compliance certificate to sit against a job, so on the paperwork test it scores the same as a plain invoicing app while costing more. Our wider comparison of invoicing software for tradies covers where accounting software genuinely pays for itself.

Pros

• Invoicing, bank reconciliation, GST and BAS in one place.

Cons

• No free plan, and no job record for compliance paperwork.
• More software than a solo electrician needs to send an invoice.

Price: paid plans available — check current pricing. Best for: electrical businesses whose bookkeeper runs the books in Xero.

What to look for in an invoicing app for electricians

• Your licence number on every invoice. Builders and strata managers check it, and a number typed by hand is one you will eventually get wrong. Put it in the saved business details so the app repeats it for you.
• Somewhere for the compliance certificate to live. The certificate is lodged under your own state or territory rules, but you also want a copy you can find years later. A job record does that; a sent folder does not.
• Quote to invoice without retyping. Switchboard and rewire work is quoted first, and re-entering an accepted quote is unpaid data entry. Build it in the free quote generator or in an app that converts it in one tap.
• ATO tax-invoice basics. Once registered for GST the invoice must say "Tax invoice" and show your identity and ABN, the date, a description of what was supplied, the GST amount, and the buyer's identity or ABN for sales of $1,000 or more, per the ATO. Our guide to tax invoice requirements has the full checklist, and the free Australian tax invoice generator enforces it as you type.
• Payment method and fees. A 2.2% card fee on a $6,000 switchboard is $132, at the time of writing; PayID and bank transfer are free. Offer both, and put the bank details first on jobs over about $1,000.
• Reminders and recurring invoices. Reminders on the due date and 7 days after recover most late payments without a phone call, and recurring invoices handle annual test-and-tag rounds. See how to chase overdue invoices in Australia for the rest.

Which one should you choose?

• If you send fewer than five invoices a month → the free electrician invoice template, emailed as a PDF with the certificate attached.
• If you work alone and send five to thirty invoices a month → InvoiceSonic, so the chasing happens without you.
• If you have an apprentice or a second sparky to schedule → ServiceM8 on iPhone, or Tradify if anyone in the crew is on Android.
• If your jobs run for weeks with cable, switchgear and subbies to cost → Fergus, or Tradify on Pro.
• If customers want to tap a card at the board → Square Invoices, with the 2.2% priced into the quote.

When not to use InvoiceSonic or a free generator. Once you are scheduling other people, running job cards or costing materials per job, an invoicing app is the wrong tool. That is where ServiceM8, Tradify or Fergus earn their money, because the invoice falls out the end of a job that was already recorded. Neither InvoiceSonic nor this site does bank feeds, BAS lodgement or payroll, so that work belongs in Xero or MYOB. And if the compliance certificate has to sit with the job rather than in your outbox, pick the job-management app and accept the monthly cost.

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