Servicing, repairs or mobile mechanic work — an invoice should itemise labour, parts and any diagnostics so customers see exactly what they paid for. This free template adds 10% GST and your ABN and exports a PDF.
Skip the download — generate your mechanic invoice online for free. It fills the template, calculates GST and totals, and exports a PDF in under a minute.
What to put on a mechanic invoice
Common lines on a mechanic's invoice include:
- Labour — hours × workshop rate
- Parts and components supplied
- Diagnostic / inspection fee
- Consumables (oil, filters, fluids)
- Call-out (mobile mechanic)
- Deposit already paid
Plus the essentials every Australian invoice needs: your business name and ABN, the client's details, a unique invoice number and dates, the total (with 10% GST if you're registered), and your payment details. See how to write an invoice and the tax invoice requirements.
A tip for mechanics
Itemise parts and labour separately — customers expect to see the breakdown, and it's required practice for warranty and insurance work. Keep every invoice for five years for your records and the ATO.
GST and your ABN
GST registration depends on your turnover and the work you do. For most businesses, the ATO registration threshold is $75,000 in current or projected annual GST turnover; ride-sourcing has a different rule. If you are GST-registered and the supply is taxable, show GST and use “Tax Invoice”. If you are not registered, use “Invoice” and do not charge GST. See our GST guide and ABN guide.
Worked mechanic invoice example
Example: vehicle service. The figures are illustrative, not recommended rates. Copy the descriptions into the Australian invoice generator and replace the quantities and prices with your own.
| Line item | Qty | Rate before GST | Amount before GST |
|---|---|---|---|
| Service labour | 2 | $105.00 | $210.00 |
| Oil and filter supplied | 1 | $95.00 | $95.00 |
| Subtotal | $305.00 | ||
| GST at 10%, if registered and supply is taxable | $30.50 | ||
| Total including GST | $335.50 | ||
Make this useful for your client: Identify the vehicle and service date. Separate labour from parts, and show any diagnostic fee or approved extra work clearly. If you are not registered for GST, use “Invoice”, set GST to zero, and remove the GST line. Check the ATO tax invoice requirements before sending a tax invoice.
For more detail, read the related mechanics invoicing guide. Need to send itemised invoices and track outstanding payments? InvoiceSonic, from the same team, handles sending and tracking; this site's free tool creates a PDF for you to send yourself.
Frequently asked questions
What should a mechanic's invoice include?
Your business name and ABN, the customer and vehicle, itemised labour and parts, any diagnostic fee, the total with 10% GST if registered, and payment details.
Do mechanics need to charge GST?
Yes once turnover reaches $75,000 a year — then charge 10% GST and issue tax invoices.
Is the mechanic invoice template free?
Yes — no signup, no watermark, unlimited invoices.
General information, not tax advice — check the ATO for your situation. Related: Tradie · Contractor.
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