Weddings, portraits, events or commercial shoots — a photographer's invoice should cover the shoot, editing, prints and licensing. This free template itemises it all, adds GST and your ABN, and downloads as a PDF.
Skip the download — generate your photographer invoice online for free. It fills the template, calculates GST and totals, and exports a PDF in under a minute.
What to put on a photographer invoice
Common lines on a photographer's invoice include:
- Shoot fee (hourly, half-day or full-day)
- Editing and retouching
- Prints, albums or products
- Image licensing / usage rights
- Travel to location
- Booking deposit already paid
Plus the essentials every Australian invoice needs: your business name and ABN, the client's details, a unique invoice number and dates, the total (with 10% GST if you're registered), and your payment details. See how to write an invoice and the tax invoice requirements.
A tip for photographers
Charge and record a booking deposit to lock in the date — enter it in Amount Paid so the final invoice shows the balance. If you license images, list the usage rights on their own line so the scope is clear.
GST and your ABN
GST registration depends on your turnover and the work you do. For most businesses, the ATO registration threshold is $75,000 in current or projected annual GST turnover; ride-sourcing has a different rule. If you are GST-registered and the supply is taxable, show GST and use “Tax Invoice”. If you are not registered, use “Invoice” and do not charge GST. See our GST guide and ABN guide.
Worked photographer invoice example
Example: portrait session. The figures are illustrative, not recommended rates. Copy the descriptions into the Australian invoice generator and replace the quantities and prices with your own.
| Line item | Qty | Rate before GST | Amount before GST |
|---|---|---|---|
| Photography session | 2 | $180.00 | $360.00 |
| Edited image delivery | 1 | $160.00 | $160.00 |
| Subtotal | $520.00 | ||
| GST at 10%, if registered and supply is taxable | $52.00 | ||
| Total including GST | $572.00 | ||
Make this useful for your client: Identify the shoot date, agreed deliverables and any travel charge. Keep detailed image usage rights in your agreement and reference it on the invoice. If you are not registered for GST, use “Invoice”, set GST to zero, and remove the GST line. Check the ATO tax invoice requirements before sending a tax invoice.
For more detail, read the related photographers invoicing guide. Need to send deposits and track the final payment? InvoiceSonic, from the same team, handles sending and tracking; this site's free tool creates a PDF for you to send yourself.
Frequently asked questions
What should a photographer's invoice include?
Your name and ABN, the client, an itemised list (shoot, editing, products, licensing), the total with GST if registered, and payment details. Note any deposit already paid.
How do I invoice a booking deposit?
Invoice the deposit when the client books, then subtract it from the final invoice using the Amount Paid field.
Is this photography invoice template free?
Yes — unlimited, no signup, no watermark, your data stays in your browser.
General information, not tax advice — check the ATO for your situation. Related: Graphic Designer · Freelancer.
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