Private tutoring, music lessons or exam prep — a tutor's invoice should be simple, clear and easy for parents to pay. This free template bills per lesson or per hour, adds GST if you need it, and downloads as a PDF.
Skip the download — generate your tutor invoice online for free. It fills the template, calculates GST and totals, and exports a PDF in under a minute.
What to put on a tutor invoice
Common lines on a tutor's invoice include:
- Tutoring — sessions or hours × rate
- Group session rate
- Materials or workbooks
- Travel to the student's home
- Online session
- Prepaid lesson block
Plus the essentials every Australian invoice needs: your business name and ABN, the client's details, a unique invoice number and dates, the total (with 10% GST if you're registered), and your payment details. See how to write an invoice and the tax invoice requirements.
A tip for tutors
Selling lesson blocks (e.g. 10 sessions prepaid) smooths your income — invoice the block up front and note the sessions covered. Most tutors stay under the $75,000 GST threshold, so a plain invoice with no GST is usually fine.
GST and your ABN
GST registration depends on your turnover and the work you do. For most businesses, the ATO registration threshold is $75,000 in current or projected annual GST turnover; ride-sourcing has a different rule. If you are GST-registered and the supply is taxable, show GST and use “Tax Invoice”. If you are not registered, use “Invoice” and do not charge GST. See our GST guide and ABN guide.
Worked tutor invoice example
Example: four weekly lessons. The figures are illustrative, not recommended rates. Copy the descriptions into the Australian invoice generator and replace the quantities and prices with your own.
| Line item | Qty | Rate before GST | Amount before GST |
|---|---|---|---|
| One-hour tutoring sessions | 4 | $70.00 | $280.00 |
| Learning materials supplied | 1 | $25.00 | $25.00 |
| Subtotal | $305.00 | ||
| GST at 10%, if registered and supply is taxable | $30.50 | ||
| Total including GST | $335.50 | ||
Make this useful for your client: State the lesson dates or billing period and subject. If a parent pays for several students, identify the student in the description without adding unnecessary personal detail. If you are not registered for GST, use “Invoice”, set GST to zero, and remove the GST line. Check the ATO tax invoice requirements before sending a tax invoice.
For more detail, read the related tutors invoicing guide. Need to bill recurring lessons and track payments? InvoiceSonic, from the same team, handles sending and tracking; this site's free tool creates a PDF for you to send yourself.
Frequently asked questions
Do tutors need to charge GST?
Only if you turn over $75,000 or more a year. Most private tutors are under the threshold and issue plain invoices with no GST.
What should a tutoring invoice include?
Your name and ABN, the parent/student, the sessions or hours and rate, the total, and your payment details.
Is the tutor invoice template free?
Yes — unlimited, no signup, no watermark.
General information, not tax advice — check the ATO for your situation. Related: Sole Trader Invoice Generator · Consultant.
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